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School tournament checklist

Use this as an operational list. Theory of committees is in Class 12 Unit 1.

Three weeks before

• Written permission from the principal; date that does not clash with exams.
• Name the organising secretary and the chief referee.
• Budget: balls, lime/tape, certificates, water, first-aid restock, officials’ tea.
• Circular to classes with events, age groups, last date of entry.

Ten days before

• Close entries. Number the teams. Draw fixtures in public (or publish the seeding rule).
• Book the ground; check pits, posts, nets.
• Confirm a first-aid person and a vehicle plan for hospital.
• Print score sheets with event name, round, and signature line.

Match day

• Ground committee marks courts before the first assembly.
• Officials committee briefs umpires for 10 minutes: timing, protest rule, dissent.
• Results committee writes winners in ink; no overwriting without an initial.
• Water and shade; stop play if lightning or extreme heat as per school policy.

After the event

• Prize list signed by the principal.
• Accounts: receipts attached.
• One-page report: number of participants, injuries (if any), what to change next year.

Club-scale software example: Alwar Cup public portal (draws, results, certificate verify). Registration for that event is a separate coach workflow.